Separation Procedures

Submitting the Termination/Transfer

 

The supervisor of the transferring, terminating, or retiring employee is responsible for submitting the Employee Separation Administration notice within myTSU in addition to submitting the Employee Separation Form.  Instructions for this process can be found in the printable PDF format provided below or via the following instructions:

Printable PDF format

How to Submit Termination or Transfer*

  1. Login to myTSU
  2. In the Staff Applications (or Faculty Applications) menu, click "Banner Workflow"
  3. In the "User Profile" menu, click "My Process"
  4. Click "ESA Workflow"
  5. For "Workflow Specifics Name" field, enter the ESA employee's name
  6. Click "Start Workflow"
  7. Click the employee name that is highlighted in blue
  8. Enter all required fields
  9. Click "Complete" (This sends an email to ESA@tnstate.edu and to you .)

NEXT STEP: Complete this additional form as well: Employee Separation (Form1)  (PARF).

 

NEW PROCESS! (BEGINNING AUG 11, 2025)

The old process utilizing Banner Workflow, mentioned above, will be deactivated.

The supervisor of the employee being transferred or terminated should submit the Employee Separation  Administration Form within Dynamic Forms. Instructions are below.

PURPOSE OF THE FORM: This form goes to various offices for the disabling of access to Banner, keyless entry, long distance codes, email, etc.

NOTE: Submitter information will be auto-populated on the form (t-number, first name, last name) because submitter is logged into Dynamic Forms.

INSTRUCTIONS:

  1. Visit Employee Separation Administration Form (login with TSU login & password)
  2. Enter Employee’s t-number. (NOTE: first name, last name, and username will be auto-populated after t-number is entered.)
  3. Select Reason employee is separating from department.

    If Transfer is selected, then Transfer Date and New Dept/Agency fields will appear and must be entered.

  4. Select the Last Day Physically at Work and Effective Date of Separation.

    Effective Disable Date of Access is optional.

    Reason for Extension is optional comment box.
  5. Enter Supervisor T-number (NOTE: First name and Last name will auto-populate)
  6. Click Next
  7. Sign Form and Submit


Once submitted, this process will email the information to esa@tnstate.edu that is needed to disable the person's account(s).

As the submitter, you will receive an email confirmation of your submitted form.

 

To Cancel an ESA Workflow

  1. In myTSU, under the "Home" tab, click "Worklist"
  2. Click "View Details" on far right of the ESA you can cancelling
  3. Click "Stop Workflow Request"

< NEW INFO >

To delete a form in Dynamic Forms, follow these instructions.

 

Additional Employee Separation Documents

Please refer to the following documents and forms to ensure that separation procedures are followed:

  1. The Employee Exit Form will be emailed to the departing-employee via DocuSign.  Please email ptrent@tnstate.edu for more info.
  2. Supervisor Exit Form for Separating Employee  (May be signed electronically)
  3. Information for Employees Leaving TSU
  4. Knowledge Transfer Form (Optional)