Human Resources Forms

Human Resources Forms

For your convenience, the Office of Human Resources has made available to you several online documents and forms.  You may type in most of the forms, but you must print them for signature.  Please contact the HR department at (615) 963-5281 if you have questions.  The department's fax number is (615) 963-5207.

 

 

PERSONNEL ACTION REQUEST FORMS (PARFs)

The first section of forms below is to be used with the electronic submission process in the PeopleAdmin system. For step by step instructions on submitting PARFs, please view the following tutorials:

Please monitor this section when submitting actions as existing forms may be updated at any time. New forms will be posted as they become available. Please contact Rita Williams-Seay at (615) 963-5285 or rseay@tnstate.edu  if you have difficulty with the use of a form or questions about this process.

Account Change
   (for a change in position funding)

Excel

Adjunct Appointment
   (for the hiring or renewal of adjunct faculty) 

Excel

Appointment Recommendation
   (for the hiring of a new permanent employee)

Excel

Degree Incentive
   (Guidelines for Degree or Certification must also be submitted)

Excel

Employee Separation
   (for the processing resignations and retirees)

Excel

Employee Termination
   (for the processing of involuntary separations)

Excel

Extra Service Pay Request
  
(for exempt staff to be paid for duties outside of normal job responsibilities)

Excel

Faculty Overload
  
(for teaching courses over required semester load)

Excel

Family and Medical Leave Act (FMLA) Request Form

PDF

Graduate Assistant Appointment
  
(for the hiring or renewal of a graduate assistant)

Excel

Leave of Absence
  
(for an employee requesting non-FMLA leave of absence) 

Excel

Kelly Services Order Form (for requesting temporary staff)

PDF

Kelly Services Employment Procedures

PDF

Pay Base Change
   Only used to change fiscal, academic, MODFY status)  

PDF

Promotion/Transfer
  
(for employee promotion or transfer to another position) 

Excel

Reclassification
   (for use after approval of a position classification review)

Excel

Relocation Allowance Processing Form
   (Procedure and Form)

PDF

Status Change Request
   (for changing between full-time and part-time)

Excel

Temporary Employee Appointment
  
(for the hiring or renewal of a temporary employee) 

Excel

Title Change
   (for changing the title of a position)

Excel

 < back to top >

PERSONNEL ACTION CORRECTION FORMS

The forms listed below are to be used to correct previously submitted personnel actions. Because corrections will affect the terms and conditions of the employment relationship, employees will be required to sign a new contract based upon the correction. Please note in the 'Special Conditions' section of the form the reason for the correction. Also, please be prepared to reference the PeopleAdmin action number for the previously approved personnel action.  For assistance with PeopleAdmin, please contact Rita Williams-Seay T (615) 963-5285 or rseay@tnstate.edu.

Adjunct Appointment - Correction

Excel

Appointment Recommendation - Correction

Excel

Extra Service Pay Request - Correction

Excel

Faculty Overload - Correction

Excel

Graduate Assistant Appointment - Correction

Excel

 < back to top >

FACULTY CONTRACT AND APPOINTMENT FORMS

The forms listed below are to be used by Faculty and Academic Department Heads for appointments, summer contracts, and research contracts.

Addendum to Department Chair-Coordinator Summer Contract

PDF

Addendum to Faculty Summer Contracts

PDF

Addendum to Summer Research Contracts

PDF

Emergency Employment Approval 

PDF 

Notice of Summer Appointment

Word

 < back to top >

GENERAL HUMAN RESOURCES FORMS

While paper copies of the following documents are still required, please monitor this section when downloading or submitting as existing documents may be updated at any time. Please contact Human Resources at (615) 963-5281 if you have difficulty viewing, downloading or completing a form.  The department's fax number is (615) 963-5027.

Address Change

Word

Certification of Search Pool

Word

Complaint Form

PDF

Data Collection Worksheet

Excel

Direct Deposit (effective 7/1/08)

PDF

Employee Clearance Form (Supervisor Use Only)

PDF

Employee Verification Update Form (Word)

Word

Employee Verification Update Form (Adobe)

PDF

Equity Diversity and Compliance Forms

Web

Grievance Form

PDF

Inspection-Duplication of Records Request

PDF

Job Analysis Questionnaire

Word

Leave Request 

PDF

Merit Increase Presentation

PDF  

Merit Increase Form

PDF

Name Change Request

Word

Non-Faculty Sick Leave Bank Enrollment Application

PDF

Non-Faculty Sick Leave Bank Operating Plan

PDF

Outside Employment Form

PDF

Overtime Authorization Form (Paid Overtime)

Excel

Position Requisition

Web

Post Retirement Contract

PDF

Request for Work Aid 

PDF 

Volunteer Statement of Understanding for Volunteers

PDF

W-4 Form (tax deduction document for payroll)

Web

 < back to top

EDUCATIONAL ASSISTANCE FORMS

Guidelines for Educational Assistance

Web

Guidelines for Degree or Certification

PDF

State Employee Fee Waiver (formerly PC 191) and/or Audit/Non-Credit Program

PDF

Request for Tuition Reimbursement

PDF

Request for Fee Discount for Spouse and/or Dependent

PDF

Request for Work-Aid Services 

PDF  

 < back to top

 

 

 

 

 

 






webpage contact:
The Office of Human Resources