AskHR

Frequently Asked Questions for Human Resources

Question MarkGeneral
I am a new employee. Where do I go for Orientation?
As a new employee, how do I obtain my email address and credentials for computer access?
Where can I find the Personnel Handbook and the University Policy and Procedures?
Where can I find resources to help me manage my employees?
I recently got married. How do I update my personal information?
I forgot my password for MyTSU, how do I set up a new one?
Where can I find a holiday schedule?
If I am hurt on the job, what should I do?

Compensation
How do I find time sheets and when do we get paid?
Where can I find direct deposit forms and w-4s?
How do I receive my paycheck?

Benefits
How do I know what benefits I'm signed up for?
Where can I find coverage information for the medical, dental and vision plans provided by TSU?
Where can I look up information pertaining to the available Retirement plans?
Where can I find benefit enrollment and change forms?
When will my health insurance coverage be effective?
How do I add a dependent to my insurance?
How long can I cover my dependents?
Can I change my health insurance coverage?
If I leave TSU, when will my insurance terminate?
If I leave TSU, what happens to my Sick Leave and my Annual Leave?
How do I get a new ID card for my health/dental plan?
How do I file an insurance claim?
What is the Sick Leave Bank and how to I enroll in it?

Employment
What is the application procedure?
If I am an internal candidate, how do I apply to another position?
Who can I call if I have any questions about my application?
How long is my application active?
Are candidates notified if they are not selected for a position?
Can I apply for any position, even if it is not announced?
Can I also send my resume to the Office of Human Resources?
What do I do if I have forgotten my password to the TSU online Career Site?

 

 

General

I am a new employee. Where do I go for Orientation?

New Employee Orientation is now online so that you can receive your information quickly and review at your leisure. Available in the orientation are employee resources, policies and procedures, department links and benefits information. Orientation must be completed within 31 days of your hire date. Upon completion, you are required to complete the Orientation Checklist.

As a new employee, how do I obtain my email address and credentials for computer access?

Once ALL new hire paperwork has been completed (Signed Contract, Background Check Form, I-9, W-4, Direct Deposit Form, Confidentiality Form, Employee Verification Form, *Designation of Beneficiary, *Orientation Checklist), you will be entered into Banner, where your user ID, email address and T Number will be generated. You will receive and email or a call from the Office of Human Resources within 24 to 48 hours with this information.

Items marked with a * are only required for "Permanent Contract" employees.

Where can I find the Personnel Handbook and the University Policy and Procedures?

The Personnel Handbook and the University Policy and Procedures can be found on the HR Homepage. On the right side of the page, you will find direct links to each, in addition to important information about the Tennessee Board of Regents and the State of Tennessee.

Where can I find resources to help me manage my employees?

The Manager’s Toolkit is available to all managers and supervisors. This site contains webinars, tools, templates, etc. that will aid you in consistently managing your team.

I recently got married. How do I update my personal information?

Congratulations! To update your personal information, please visit the HR Forms page and complete a Name Change form. Then submit it to the Office of Human Resources along with your new Social Security Card for payroll processing.


I forgot my password for MyTSU, how do I set up a new one?

If you forget your password, IT (x 7777) will reset it back to your T Number. Once you have successfully logged in using the T Number, you will be required to create your own password. Contact IT at x 7777 for further assistance.

Where can I find a holiday schedule?

Please visit the HR Holiday Schedule page for the current years schedule.

If I am hurt on the job, what should I do?

Notify your supervisor immediately. If your supervisor is not available, contact a departmental supervisor. The Office of Human Resources should be notified within one (1) working days of the injury/illness and the employee should complete an Accident Report. Accident Reports can be found on the HR Forms page. 

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Compensation

How do I find time sheets and when do we get paid?

Time sheets are distributed within departments to be completed and submitted to the Payroll Office by:

Exempt Employees - the 16th of the month payment on the last business day of the month
Non-Exempt Employees - the 1st of the month for payment on the 15th; the 16th of the month for payment on the last business day of the month

Additional information regarding pay can be found on the HR Manager's Toolkit page.

Where can I find direct deposit forms and w-4s?

These and other forms can be found on the HR Forms page.

How do I receive my paycheck?

Direct Deposit is required for all employees. Employees can also check their pay check data on MyTSU. Once you have logged in using your Username and Password click on Banner Services, Employee and Pay Information. You can then select Pay Stub, Deductions, leave accruals and direct deposit information.

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Benefits

How do I know what benefits I'm signed up for?

The first step to knowing what you are enrolled in is to review your Pay Stub. All Pay and Deduction Codes are listed on the stub.  Additionally, a breakdown of your deductions can also be found my logging in to myTSU, Banner Services.

Where can I find coverage information for the medical, dental and vision plans provided by TSU?

All benefits coverage outlines can be found on the HR Benefits page.

Where can I look up information pertaining to the available Retirement plans?

Retirement information and persons to contact are found on the HR Benefits page. Please note that the same companies that are used for the ORP or used for the 403(b) retirement plans. For more information or to enroll, please contact the vendor listed.

Where can I find benefit enrollment and change forms?

All forms and reference materials can be accessed at the HR Benefits page. Once completed, please contact our Benefits Specialist at x 7433 for submission.

When will my health insurance coverage be effective?

Health insurance coverage is effective the 1st of the month after your hire date.

How do I add a dependent to my insurance?

By completing an Add/Change Enrollment form within 60 days of the date a dependent is acquired. The "acquire date" is the date of birth, marriage, or, in case of adoption, the date the child enters the home. The Add/Change forms are available on the HR Benefits page. Once completed, please contact our Benefits Specialist at x 7433 for submission.

How long can I cover my dependents? 

Dependent children are eligible for coverage through the last day of the month of their 26th birthday. Proof of a dependent's eligibility (birth certificates) will be required.

Can I change my health insurance coverage?

Each Fall, the annual enrollment/transfer period (AETP) is held. Employees have the option to transfer between health plans. The effective date for the change is January 1.

If I leave TSU, when will my insurance terminate?

Your insurance coverage will terminate the end of the month following your final paycheck.

If I leave TSU, what happens to my Sick Leave and my Annual Leave?

Sick Leave - Upon termination of employment, accumulated Sick Leave shall not be used as terminal leave, and the employee shall not be entitled to any lump sum payment for accumulated sick leave. If an employee is transferring to another state agency, his or her accumulated sick leave shall be transferred according to Leave Transfer between SBR Institutions and State Agencies. (See TBR Policy No. 5:01:01:06.)

TCRS member employees who terminate due to Retirement shall have all unused accumulated Sick Leave credited toward retirement.

Annual Leave - Employee will be paid in lump sum (exception granted for retirees) for any unused accumulation of Annual Leave except in a dismissal for gross misconduct as defined in TBR Policy 5:01:00:00 or transfer to another department of the State of Tennessee as outlined in TBR Policy 5:01:01:06.

How do I get a new ID card for my health/dental plan?

Employees may call their health plan provider or dental provider for replacement cards or visit their respective websites. Anytime a change is made new ID cards are issued by the health plan provider. Provider contact info and web addresses can be found on the HR Benefits page.

How do I file an insurance claim?

Insurance claims must be submitted directly to the health plan provider.

What is the Sick Leave Bank and how to I enroll in it?

The Non-Faculty Sick Leave Bank was established to provide additional sick leave
to members who, due to serious illness or injury, have exhausted all of their personal sick leave
and annual leave.

While the Non-Faculty Sick Leave Bank is not administered by HR, we do make the application available to you on the HR Forms Page. The application should be submitted to the Staff Senate's Sick Leave Bank Administrator.

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Employment

What is the application procedure?

Access the TSU online Career Site.
New Users select Search Postings to view current job openings. To apply for a job, select Create Application and follow the directions. Returning Users click Login and enter your user name and password to edit your existing application, apply to new jobs without reentering your application information and review of the status of positions you have applied to.


If I am an internal candidate, how do I apply to another position?

Go to the HR Employment page, Open Positions, Search Positions, Search. Once the open position appear, View the position you are interested in and click Apply For This Posting.

Who can I call if I have any questions about my application?

You may access your application and check the status of jobs you have applied to 24 hours a day, 7 days a week from a computer with Internet access by visiting the TSU online  Career Site .  If you do not have Internet access to a computer, the Office of Human Resources will assist you at the General Services Building, 1st floor.

How long is my application active?

The application is retained in a secure database until you remove it from the system. Your resume, however; is only maintained for the specific job in which you applied. 

Are candidates notified if they are not selected for a position?

Candidates may check the status of any position they have applied to 24 hours a day, 7 days a week by visiting the TSU online Career Site.

Can I apply for any position, even if it is not announced?

No. You may only apply for jobs listed in the Search Postings section of the TSU online  Career Site .

Can I also send my resume to the Office of Human Resources?

No. All applications and resumes should be submitted through the TSU  online  Career Site  system for review.

What do I do if I have forgotten my password to the TSU online Career Site?

To have your TSU  online  Career Site  password reset, please contact the Office of Human Resources at x 5281.

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webpage contact:
The Office of Human Resources