• Home >
• Research
• > Proposal Preparation Fact Sheet

Proposal Preparation Fact Sheet

The following information is used in the preparation of proposal cover sheets, budgets, certifications, and other forms.  If you have questions, contact our office at (615) 963-7631 or research@tnstate.edu 

Applicant Organization
Tennessee State University
3500 John A. Merritt Boulevard
Nashville, Tennessee  37209-1561

Carnegie Status:  Classification - R2: Higher Research Activity
                               Category - DRU: Doctoral/Research Universities

Name of administrative official to be notified if award is made:
Frances Williams, Ph.D.
Chief Research Officer and
Associate Vice President for Research and Sponsored Programs 
3500 John A. Merritt Boulevard
Nashville, Tennessee  37209-1561

Phone (615) 963-7631
Fax (615) 963-5068
E-Mail Address: research@tnstate.edu  

Also, request that notification be provided to the Division of Business & Finance.
Mr. Horace Chase
Vice President for Business & Finance
3500 John A. Merritt Boulevard
Nashville, Tennessee  37209-1561

Phone (615) 963-7411
FAX (615) 963-7412
E-Mail Address: hchase@tnstate.edu

Name of official signing for applicant organization:

Frances Williams , Ph.D.
Chief Research Officer and
Associate Vice President for Research and Sponsored Programs
3500 John A. Merritt Boulevard
Nashville, Tennessee 37209-1561

Phone (615) 963-7631
FAX (615) 963-5068
E-Mail Address: research@tnstate.edu

Human Subjects / IRB 
Federal Wide Assurance Number:  FWA00007692
Expires: 09/18/2022

Tax Exemption Letter
Letter of IRS Tax Exemption Status is on file.

Animal Welfare Assurance
Assurance # A4472-01
Effective through May 13, 2017

System for Award Management  (Formerly known as Central Contraction Registration)
SAM status active through June 15, 2021

Type of Organization
Public - State

Congressional District
TN-005

Business Type
 
*Educational Institution
*Nonprofit Institution
*Historically Black College/University (HBCU)
*State  

All assurances have been filed. 

Financial/Compliance Audits of Colleges and Universities (A-133 Audit) can be found at  www.comptroller.tn.gov/sa/SAsub.asp?SC=CU&F

DHHS-PMS PIN   PMS
Number for Extension:  7J84 
PMS Number for Research:  7J14

Automated Standard Application for Program (ASAP) Number 
ASAP Recipient ID:  4782341

North American Industry Classification System (NAICS)

Standard Industrial Classification (SIC)
The Standard Industrial Classification (SIC) coding system identifies what type of activity your business performs as well as the type of product or services you offer.

8221 (Colleges and Universities) 

DUNS Number (DUNS)
The DUNS  Number is a unique nine-digit identifier used to identify the university when submitting a grant proposal.  Individuals PIs do not need to register for a DUNS Number.
108814179

Entity Number  Formerly (PHS) account number
01-62-0786119-A1

CAGE Code
The Commercial and Government Entity (CAGE) Code is a five character code (alphanumeric) assigned by the Defense Logistics Service Center (DLSC) for all DoD contractors.
1E6S0 

Title IV School Code/FICE Code
003522 

HUBZone and Census Tract
3500 John A. Merritt Blvd, Nashville, TN 37209 is located in Census Tract 470370136 which is qualified as a HUBZone. 

Facilities and Administrative (F & A) Costs (Indirect Costs)
Facilities and administrative cost rates have been negotiated with the Department of Health and Human Services.  Tennessee State University is in provisional status  as of July 1, 2019 until amended.  Please use the facilities and administrative cost rate indicated below.
- Benefits Rate Memorandum
- Indirect Cost Rate Agreement Document

Date signed: October 26, 2018
Agency: Department of Health and Human Services
Contract Person: Darryl W. Mayes - 301-492-4855

The federal government requires that with the exception of clinical and drug trials, and state and local contracts and grants that the same indirect cost rate be charged to non-federal grants and contracts as is charged to federal grants and contracts. The Office of Management and Budget (OMB) assumes that it costs the same to administer and provide facilities for privately sponsored research projects as it does for a federally-sponsored project and views a reduced rate as a potential unauthorized subsidy to the private sector.

If the proposed sponsor's policy requires a rate other than those indicated in the table below, apply the sponsor's rate to the total direct costs, unless otherwise stipulated in the sponsor guidelines.  Please attach a copy of the sponsor's guidelines to the TSU proposal routing sheet.

In some cases, a reduction or waiver of indirect costs for reasons other than the policy of the sponsor may be requested. Written justification, including the impact of the proposed effort on the mission of the department or center, for partial or complete waiver of indirect costs must be submitted to RSP with the proposal for review. The request will be reviewed and a recommendation will be made for approval or disapproval by the Vice President for Research and Sponsored Programs.

*Base:    Modified total direct costs shall consist of all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award) . Modified total direct costs shall exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

Off-Campus:   All activities performed in facilities not owned by the institution and to which rent is directly allocated to the project(s) should use the off-campus rate.  Grants or contracts will not be subject to more than one indirect cost rate.  If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project. 
 

Current Fringe Benefits Rate 

Benefits by Employment Status