Data Management

Responsible data management is critical to maintaining the integrity, reproducibility, and transparency of research. Proper collection, documentation, storage, sharing, and protection of data are essential for ensuring the validity of research findings and fostering public trust.

Key Responsibilities

Researchers are responsible for:

  • Accurate Data Collection: Collecting data systematically and ensuring it reflects observed results without fabrication, falsification, or inappropriate manipulation.

  • Secure Data Storage: Storing data in secure, accessible formats and locations that protect against loss, tampering, or unauthorized access.

  • Documentation: Keeping detailed, organized, and clear records that allow others to understand and replicate the research process.

  • Data Sharing and Access: Sharing data when appropriate in accordance with funding agency policies, institutional guidelines, and ethical standards, while protecting confidential or sensitive information.

  • Retention: Retaining data for a minimum period as required by institutional policy, funding agencies, or journal publishers, typically between 3–7 years after project completion or publication.

  • Compliance: Following all applicable regulations, including federal, state, sponsor, and university policies related to research data.

 

Best Practices

  • Develop and follow a Data Management Plan (DMP) at the start of the project.

  • Use consistent file naming conventions and maintain version control.

  • Store backups of critical data in separate, secure locations.

  • Protect personally identifiable information (PII) and sensitive data using encryption and access controls.

  • Regularly review data for completeness, accuracy, and organization.

  • Understand and comply with intellectual property (IP) rights and data ownership agreements.

 

Resources and Support

The university provides resources, training, and support for developing data management plans, securing data storage, and meeting funding agency requirements. Researchers are encouraged to utilize available templates, attend training sessions, and consult with the Office of Research Compliance or the University Library for assistance.