A one-time non-refundable fee of $15.00 is charged to any individual who applies for undergraduate admission and $25.00 for graduate admission. (Since these are one-time fees, there is no additional undergraduate reapplication fee and no additional graduate reapplication fee.)
New Student Orientation Fee - $40.00
A one-time non-refundable fee of $40.00 is charged to undergraduates enrolled for 12 or more hours for credit their first semester (or 6 credit hours if the first enrollment occurs in a summer term). All other undergraduates are charged this one-time fee after they have accumulated 36 semester hours.
Late Registration Fee - $100.00
Students who complete registration during the late registration period will be charged a $50.00 late fee.
I.D. Card Replacement - $10.00
Each student is issued an identification card which certifies that he/she is enrolled as a student at the University. There is no charge for the original card. A non-refundable fee of $10.00 is required for replacement. This identification card bears the student’s photograph and is required for registration, all financial transactions, library privileges, entrance to campus activities and other identification purposes.
The General Access Fee consists of the Technology Access Fee, Graduation Fee, and Student Parking Permit Fee. (The Technology Access Fee provides computer labs, network access and other computer support to students.) No separate assessment for these items will be made.
Returned Check Charge - $20.00 Per Check
Students with proper identification may pay fees by personal check. Personal checks will not be accepted for students who have returned checks. A $20.00 returned check fee will be assessed on all returned checks in addition to a $50.00 late fee, if applicable.
All fines imposed by the University Library become due to the University and must be paid at the Library or the Bursar’s Office. Fines may be imposed for late return of books, lost or damaged books, or other related charges as specified by the Library.
Persons other than regularly-enrolled students may be permitted to audit classes with the approval of the course instructor. Such persons must follow regular registration procedures and pay fees equivalent to those required for courses taken for credit.
All fines imposed by the University for parking and traffic violations must be remitted to the Bursar’s Office.
No student is allowed to register or obtain grades, diplomas, degrees or transcripts until all accounts are paid. A student is not officially enrolled until all fees are paid.
Registration fees will be refunded for canceled classes and in the case of a student’s death. No refund of rent, tuition, or other fees will be made to students who are dismissed or suspended.
Fall and Spring Semesters
Students who withdraw from the University before the first day of classes will be refunded 100% of fees assessed. Those who withdraw within 14 calendar days from the first day of classes for the Fall and Spring terms will be refunded 75% of their registration fees. Those withdrawing after the 14th day, but before 25% of the time period covered by the term has passed, will be refunded 25% of their fees. No refunds will be made beyond the 25% period. Specific refund dates for each semester are given in the Schedule of Classes for that semester. The same refund schedule applies to students who drop to an hourly load below full-time. The percentage then applies to the difference between the new fees calculated on an hourly basis and actual fees paid.
Summer
The 75% refund period and the 25% refund periods will extend a length of time which is the same proportion of the Summer sessions and Intersession as the 75% and 25% periods are of the regular terms. Students, who have pre-registered for the second Summer session, but drop or withdraw before the first day of class for Session II classes, will be refunded 100%. Otherwise, the regular refund schedule will apply. Specific dates applying to each session are listed in the current Summer Schedule of Classes.
Students who register after the official registration period and withdraw from the University will have their refunds calculated as if registration had taken place on the first day of registration.
Rent
Full rent will be refunded if:
1. The student is prevented from entering or returning to the University because of medical reasons confirmed in writing by a licensed physician.
2. The student is denied admittance or re-entry to the University or the residence halls.
3. Residence hall space is not available.
Refunds will be pro-rated on a weekly basis (a week is to consist of three days) when a student is forced to withdraw from a residence hall because of personal medical reasons confirmed in writing by a licensed physician or at the request of the University for other than disciplinary reasons.
Withdrawals for other reasons will be subject to the same 75% - 25% policy as are refunds of enrollment fees.
Housing/Room Deposit
The $100.00 Housing/Room deposit is paid only once and remains on file as long as the student maintains, by occupancy or reservation, an active status. The deposit will be refunded after the last semester the student maintains in active status, provided the following conditions are met:
1. The student officially checks out of the residence hall the end of the appropriate semester or upon withdrawal;
2. The student turns in his/her room key to the residence hall;
3. The assigned living space is clean;
4. There is no damage, defacement, or missing fixtures and/or furnishings;
5. There is no public area damage.
If all the above conditions are not met, there will be an appropriate deduction from the $100.00 deposit. Charges for damage, defacement or missing fixtures and/or furnishings or cleaning in excess of the breakage deposit will be assessed to the student.
Appeals Procedures for Fees and Refunds
The President of TennesseeStateUniversity has the authority to determine the applicability of certain fees, fines, charges and refunds, and to approve exceptions in instances of unusual circumstances. A student may appeal the assessment, application, calculation or interpretation of any University action connected with fees or charges. Questions should be discussed with personnel in the Bursar’s Office. A written appeal can be made to the Office of the Vice President for Business and Finance. His/her determination may be appealed to the President of the University, whose decision will be final.
All Student Financial Aid Recipients
A student who received Federal Financial Aid assistance and withdraws officially or unofficially from the university must return any unearned funds to the Student Financial Aid Programs. The institution must calculate the amount of the funds that were unearned, up through the 60% point in each payment period or period of enrollment. A pro rata schedule will be used to determine how much SFA Program funds that a student has earned at the time of withdrawal. NOTE: The amount of refundable (or balance outstanding) institutional charges will be set by the University policy. If there is a balance owed from these adjustments, the student is responsible for payment.