Proposal Preparation Fact Sheet

The following information is used in the preparation of proposal cover sheets, budgets, certifications, and other forms.  If you have questions, contact our office at (615) 963-7631


Applicant Organization
Tennessee State University
3500 John A. Merritt Boulevard
Nashville, Tennessee  37209-1561


Carnegie Status:  Classification - Basic
                               Category - DRU: Doctoral/Research Universities


Name of administrative official to be notified if award is made:
Lesia Crumpton-Young, Ph.D.
Chief Research Officer and
Vice President of Research and Institutional Advancement

3500 John A. Merritt Boulevard

Nashville, Tennessee  37209-1561

Phone (615) 963-7631
FAX (615) 963-5068
E-Mail Address: research@tnstate.edu

Also, request that notification be provided to the Division of Business & Finance.
Ms. Cynthia B. Brooks
Vice President for Business & Finance
3500 John A. Merritt Boulevard
Nashville, Tennessee  37209-1561

Phone (615) 963-5280
FAX (615) 963-7412
E-Mail Address: cbrooks@tnstate.edu


Name of official signing for applicant organization:

Lesia Crumpton-Young, Ph.D.
Chief Research Officer and
Vice President of Research and Institutional Advancement

3500 John A. Merritt Boulevard
Nashville, Tennessee 37209-1561

Phone (615) 963-7631
FAX (615) 963-5068
E-Mail Address: research@tnstate.edu


Human Subjects / IRB 
Assurance Number:  FWA00007692
Effective until July 15, 2021

IRB Number:  00000309
Effective until July 10, 2018


Tax Exemption Letter
Letter of IRS Tax Exemption Status on file.


Animal Welfare Assurance
Assurance # A4472-01
Effective through May 13, 2017


System for Award Management  (Formerly known as Central Contraction Registration)
SAM status active through June 2, 2018


Type of Organization
Public - State


Congressional District
TN-005


Business Type
(one or all of these)
*Educational Institution
*Nonprofit Institution
*Historically Black College/University (HBCU)
*State  


All assurances have been filed. 


Financial/Compliance Audits of Colleges and Universities (A-133 Audit) can be found at  www.comptroller.tn.gov/sa/SAsub.asp?SC=CU&F


DHHS-PMS PIN

PMS Number for Extension:  7J84
PMS Number for Research:  7J14


Automated Standard Application for Program (ASAP) Number  

ASAP Recipient ID:  4782341


North American Industry Classification System (NAICS) The small business size status is derived from the receipts, number of employees, assetts, barrells of oil, and / or megawatt hours entered by the vendor during the registration process. 

 NACIS
Code

 Description

 Small
Business

Emerging Small
Business  

 611310 Colleges, Universities, and Professional Schools 

 No

 No

 923110  Administration of Education Programs

 No

 No

 

Standard Industrial Classification (SIC)
The Standard Industrial Classification (SIC) coding system identifies what type of activity your business performs as well as the type of product or services you offer.

8221 (Colleges and Universities) 


Tax ID (TIN)
The tax payer Identification Number (TIN) is the number companies use for income tax purposes.  It is also know as Employer Identification Number and Federal Identification Number.
Please call the Division of Research and Sponsored Programs to obtain this number.
 


Entity Number  Formerly (PHS) account number
01-62-0786119-A1


CAGE Code
The Commercial and Government Entity (CAGE) Code is a five character code (alphanumeric) assigned by the Defense Logistics Service Center (DLSC) for all DoD contractors.
1E6S0 


Title IV School Code/FICE Code
003522 


HUBZone and Census Tract
3500 John A. Merritt Blvd, Nashville, TN 37209 is located in Census Tract 470370136
which is qualified as a HUBZone. 



Facilities and Administrative (F & A) Costs (Indirect Costs)
Facilities and administrative cost rates have been negotiated with the Department of Health and Human Services for July 1, 2012 through June 30, 2017.  Please use the facilities and administrative cost rate indicated below.
 - Benefits Rate Document 
 - Indirect Cost Rate Agreement Document
 

Date signed: September 13, 2013
Agency: Department of Health and Human Services
Contract Person: Steven Zurak - 301-492-4855

The federal government requires that with the exception of clinical and drug trials, and state and local contracts and grants that the same indirect cost rate be charged to non-federal grants and contracts as is charged to federal grants and contracts. The Office of Management and Budget (OMB) assumes that it costs the same to administer and provide facilities for privately sponsored research projects as it does for a federally-sponsored project and views a reduced rate as a potential unauthorized subsidy to the private sector.

If the proposed sponsor's policy requires a rate other than those indicated in the table below, apply the sponsor's rate to the total direct costs, unless otherwise stipulated in the sponsor guidelines.  Please attach a copy of the sponsor's guidelines to the TSU proposal routing sheet.

In some cases, a reduction or waiver of indirect costs for reasons other than the policy of the sponsor may be requested. Written justification, including the impact of the proposed effort on the mission of the department or center, for partial or complete waiver of indirect costs must be submitted to RSP with the proposal for review. The request will be reviewed and a recommendation will be made for approval or disapproval by the Vice President for Research and Sponsored Programs.

Indirect Cost Rate Document details below

Type

Effective Period

Rate

Base*

Location

Applicable to:

Predetermined

07/01/2013 - 06/30/2017

42%

MTDC

On-Campus

Organized Research

Predetermined

07/01/2013 - 6/30/2017

26%

MTDC

Off-Campus

Organized Research

Predetermined

07/01/2013 -
6/30/2017

56%

MTDC

On-Campus

Instruction

Predetermined

07/01/2013 - 6/30/2017

26%

MTDC

Off-Campus

Instruction

Predetermined

07/01/2013 - 6/30/2017

40%

MTDC

On-Campus

Other Sponsored Activity

Predetermined

07/01/2013 - 6/30/2017

26%

MTDC

Off-Campus

Other Sponsored Activity

Provisional 

07/01/2017 - 06/30/2019

Use same rated and conditions as those cited for fiscal year ending June 30, 2010       

*Base:   Modified Total Direct Costs (MTDC) except for Industrial and Commercial Grants and Contracts which will use Total Direct Costs (TDC) as the rate base.  MTDC consists of all salaries and wages, fringe benefits, materials and supplies, services, travel, and subgrants and subcontracts up to $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or subcontract).  MTDC shall exclude equipment, capital expenditures, charges for patient care and tuition remission, rental costs of off-site facilities, scholarships, and fellowships as well as the portion of each subgrant and subcontract in excess of $25,000.

Off-Campus: All activities performed in facilities not owned by the institution and to which rent is directly allocated to the project(s) should use the off-campus rate.  Grants or contracts will not be subject to more than one indirect cost rate.  If more than 50% of a project is performed off-campus, the off-campus rate will apply to the entire project. 
 


Current Fringe Benefits Rate - (Click here for Employee Benefit Rate Memorandum)

FICA

  7.65

Retirement 

13.24

Unemployment   and other

   0.01

Group Insurance

 14.00

Employee Scholarships 

   0.10

Total 

     35%





Benefits by Employment Status

Employment Status 

Account Code

 Benefit 

   Salary / Wages

ADMINISTRATIVE PROFESSIONAL
     
Administrative (Full-time)

61100

Full Benefits 
35%

< To Be Announced 

Professional (Full-time)

61600

Full Benefits 
35%

To Be Announced
Temporary (Full-Part-time) Administrative

61100

 FICA 
 50%

To Be Announced

Temporary (Full-Part-time) Professional 

61600

 FICA 
 50%

To Be Announced
ACADEMIC PROFESSIONAL
     
Faculty 

61200

Full Benefits
35%

Determined by department
Adjunct Faculty

61200

FICA 
 20%

Paid per credit hour (determined by department)
One semester faculty

61200

FICA 
 20%

Determined by department
One year temporary faculty 

61200

Full benefits for 1 year
35%

Determined by department
Graduate Assistant

61200

To be Announced

Determined by department
SUPPORT STAFF      
Support Staff

61300

Full benefits
35%

Depends on classification/
Contact personnel
Temporary Support Staff 
(Full or part-time)

61300

  FICA 
 50% 

Depends on classification/
Contact personnel
STUDENTS      
Student Worker (Work Aid) 
Paid from department budget 

61420 

No benefits

Department determines wages for student workers. 
Can't be on work study and work aid at same time.
Student Worker (Work Study) 
Graduate / Undergraduate

61400

No benefits

Financial award packages determines eligibility. 
Graduate Assistant

61400

No benefits

Determined by department
OTHERS      
Temporary Service (Kelly Services)

74000

No benefits

Contact Purchasing Department
Extra Service Pay 

61100
61200
61600

21%

Determined by project director
Summer Benefits for Faculty

62000

21%

 Determined by project director
Consultants

74440

No benefits

 Varies
Scholarships /Fellowships for Graduate / Undergraduate

79710

No benefits

Given at department level

 

Graduate Assistant Credit Award

62700

No benefits

Given at department level