Manager's Toolkit

Payroll & Timekeeping

The University processes three separate payrolls:

PAYROLL

DEFINITIONS

TIMESHEETS DUE DATE

PAYDAY

Monthly

Faculty, administrative and professional employees. Graduate assistants.

16th of the month

30th

Semi-Monthly

Clerical and support staff

1st and 16th of the month

15th and 30th

Student

Work study and student workers

1st of the month

15th

• Payment is made on the last working day of the scheduled payroll.

• All employees and student workers are required to complete and submit a timesheet.

• If name of employee is not preprinted on the timesheet, please add the name with the proper “T number.”

• Employees are to use proper pay codes.

• Employees should sign their timesheets or another document maintained by the department.

• Payroll changes must be completely approved through People Admin at least 10 days before the payday.

• Departments may request a manual check by paying a fee.

 

Time Reporting Codes

008

Regular Semi-Monthly

180

Sick Leave

010

Regular Monthly

185

Non-Faculty Sick Leave Bank

015

Graduate Assistant

190

Comp Time Taken

018

Adjunct Faculty

195

Comp Time Earned - Regular

019

Temporary Help

196

Comp Time Earned - Premium

032

Overtime I - Regular Rate

200

Summer Pay CR Instruction

035

Overtime II - Premium Rate

220

Summer Pay - Research

037

Call-In OT - Premium Rate

230

Military Leave

150

Holiday Pay

310

Jury Duty

152

Inclement Weather

315

Voting Leave

165

Bereavement Leave

420

Unpaid Leave

170

Annual Leave

430

Leave With Full Pay

 

For more information, please view our Compensation page.

 

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The Office of Human Resources