Human Resources Forms

All PARFs are now located in Dynamic Forms. To submit a PARF, click on the corresponding form link below.

To correct previously submitted personnel actions (PARFs), please note, in the ‘Special Conditions’ section of the form, the reason for the correction.

For assistance with Dynamic Forms, please contact Elaine Driver at 615-963-5293/ edriver2@tnstate.edu .

• Account Change (for a change in position funding)
• Adjunct Appointment (for the hiring or renewal of adjunct faculty)
• Appointment Recommendation ((for the hiring of a new permanent employee)
• Employee Separation (NOTE: Two forms must be completed.)
  • Form 1
  • Form 2
• Extra Service Pay Request (for exempt staff to be paid for duties outside of normal job responsibilities)
• Faculty Overload (for teaching courses over required semester load)
• Graduate Assistant Appointment (for the hiring or renewal of a graduate assistant)
• Leave of Absence (for an employee requesting non-FMLA leave of absence)
• Pay Base Change (Only used to change fiscal, academic, MODFY status)
• Promotion/Transfer ((for employee promotion or transfer to another position)
• Reclassification (for use after approval of a position classification review)
• Relocation Allowance Processing Form (Procedure and Form)
• Status Change Request (for changing between full-time and part-time)
• Temporary Employee Appointment (for the hiring or renewal of a temporary employee)
• Title Change (for changing the position title of an employee with includes no salary adjustment)

The forms listed below are to be used by Faculty and Academic Department Heads for appointments, summer contracts, and research contracts.

• Addendum to Department Chair-Coordinator Summer Contract
• Addendum to Faculty Summer Contracts
• Addendum to Summer Research Contracts
• Emergency Employment Approval 
• Research Incentive Form
• Summer Appointment Form

While paper copies of the following documents are still required, please monitor this section when downloading or submitting as existing documents may be updated at any time. Please contact Human Resources at (615) 963-5281 if you have difficulty viewing, downloading or completing a form.  The department’s fax number is (615) 963-5027.

• 120 Days Temporary Employment Report (TCRS) | Applicant completes their portion of form.  Must know Member ID number from TCRS (not social security number).  Once complete save as PDF and email as attachment to Laura Brown – HR Department email address: lbrow101@tnstate.edu
• Address Change – Under Personal Information
• Complaint Procedures
• Complaint Form
• Data Collection Worksheet
• Employee ADA Reasonable Accommodation Medical Certification form
• Employee Confidentiality Form
• Employee Verification Update Form 
• Employee Separation/Exit Form (Employee Completes)
• Employment Eligibility Verification – Form I-9
• Equity Diversity and Compliance Forms
• FMLA – Leave of Absence Form (must be completed for all employees on FMLA)
• FMLA – Family Medical Leave Request Form
• FMLA – Form – Certification of Health Care Provider for Employee’s Serious Health Condition
• FMLA – Form – Certification of Health Care Provider for Family Member’s Serious Health Condition
• FMLA – Form – Emergency Family Medical Leave Expansion Act (EFMLEA)
• FMLA – Form – Emergency Paid Sick Leave Act (EPSLA)
• FMLA – Form – Military Qualifying Exigency
• FMLA – Form – Military Current Service Member Caregiver 
• FMLA – Form – Military Veteran Caregiver
• Grievance Form
• Human Resources Checklist – New Hires & Returning Employees
• Inspection-Duplication of Records Request
• Job Analysis Questionnaire
• Leave Request 
• Name Change Request
• Non-Faculty Sick Leave Bank Enrollment Application
• Non-Faculty Sick Leave Bank Operating Plan
• Outside Employment Form
• Overtime Authorization Form (Paid Overtime)
• Post Retirement Contract
• Request to Fill Position
• Request for Work Aid 
• Supervisor Exit Form
• Volunteer/Non-Employee – Memorandum of Understanding Form
• External Partner/Non-Employee – Memorandum of Understanding Form (Use only as directed by IT or Executive Leadership)
• W-4 Form (tax deduction document for payroll) – For Current Employees

• FAQ:  Processing of Educational Assistance Documents
• TBR Guidelines for Educational Assistance

Please Note:  If employee plans to enroll in more than one class per semester (i.e., one free course and additional course(s) requiring reimbursement), please follow the below steps:

1. Complete the Request for Education Assistance form for the free course:
2. Complete the Request for Tuition Reimbursement Form or course(s) requestion reimbursement (ensure completion before enrollment).   For the Tuition Reimbursement Form, obtain signatures from designated person(s) and submit to the HR department within 14 calendar days of course semester start date. Any late submission applicant must provide justification of late submittal.

Note:  Applicant must be employed 6 months prior to term and class first day.  Reimbursement Process for Payment – At the end of the current semester, Submit a Copy of final semester detailed payment Receipt/Statement, and a Copy of  current semester Final Grade(s).

All Educational Assistance forms and support documents must be submitted in PDF Format (No Photo of Documents accepted).  To submit documents, contact the HR office at 615-963-5281 for instructions.

• State Employee Fee Waiver (formerly PC 191) and/or Audit/Non-Credit Program

EMPLOYEES: In order to take a course at the University, follow these steps:

1. APPLY: First, apply to the university and pay the $25 application fee online. Note: If you ever miss a semester, you will have to re-apply and pay the $25 again.
2. REGISTER: Then, register and pay for the course(s) via myTSU (choose “Banner Services” tab & “Student”). If you find that you have a HOLD on your record, contact the Academic Success office in order for them to remove it.  Be prepared to furnish them your T#.
3. Then, complete the above Fee Waiver Form, have your manager approve it, and contact the HR office at 615-963-5281 for instructions regarding approval.

If you are taking the class at TSU, HR will forward the approved form to the TSU Bursar’s Office. If you are taking a class at another institution, you can either pick up the approved form from Human Resources.

• Request for Tuition Reimbursement
• Request for Fee Discount for Spouse and/or Dependent
• Request for Work-Aid Services