Inasmuch as the awarding of an Incomplete is the decision of the instructor, it is the instructor’s responsibility to inform the student an Incomplete was awarded and make him/her aware of what assignments must be completed to remove the “I.” This is accomplished through completing an I Contract on which the requirements to be met and the date by which they are to be met are given. It is the faculty member’s responsibility to submit a copy of each contract with grades for the semester. The I Contract contains instructions for its execution. Adjunct faculty should also submit a copy of the “I” contract to the department head.
Students are NOT to be instructed to re-enroll in any course or laboratory to remove an Incomplete. If the extent of the work to be done is such that the student needs to attend class, the student should be awarded an appropriate grade and it becomes the student’s decision, or requirement to re-enroll in the course.
Removal of “I” grades: “Incomplete” is a temporary grade which must be removed from the undergraduate student’s permanent record within one semester from the end of the term in which the “I” grade was awarded. If all requirements of a course in which the “I” was awarded are not met within one semester, the grade of “I” will be changed to “F” by the Office of Admissions and Records.
The student is responsible for initiating the following necessary steps to remove the deficiency grade:
- Contact the instructor who awarded the Incomplete, review and sign the “I” contract.
- Pay to the Bursar’s Office the fee of $5 (applicable only to undergraduate courses).
- Secure from the Office of Admissions and Records the replacement grade card.
- Take the replacement grade card to the teacher of the course in which the “I” was earned.
- The replacement grade must be filed in the Office of Admissions and Records in person by the teacher of the course after it has been properly completed (name of student, grade awarded, credit hours which the course carries, title of the course, department head’s signature, and the instructor’s signature).